Information Technology Implementation Plan​ Impact

Information Technology Implementation Plan​

(July 2026 – June 2029​)

Mission Alignment:

This Implementation Plan advances Fairmont State University’s mission by supporting academic excellence, co‑curricular engagement, student success, and administrative effectiveness. By leveraging integrated enterprise systems, reliable data, modernized networks, updated instructional technologies, and responsive support, Information Technology delivers secure, cost-effective, and high-quality services. Through anticipating emerging needs and applying proven innovations, IT fosters an educational environment that encourages opportunity, growth, and achievement, and helps the University deliver transformational impact for West Virginia and beyond.

Lead Unit:

Information Technology

Collaborating Units:

  • Academic Affairs
  • Athletics
  • Enrollment Management
  • Finance and Administration
  • Institutional Research and Effectiveness
  • Student Affairs
  • The President’s Office

Objective 1

Improve data accuracy, performance, governance, quality, and interoperability 95% by June 2029.​

Priorities Supported: 

P1.1 Outstanding Academic Programs

P1.2 Wrap-Around Student Support

P1.4 Consistent Student Processes

P1.5 Career and Life Preparations

Key Results:  

KR 1.1 Synchronize all major production systems with the System of Record so institutional data matches across platforms with 90% accuracy and minimal manual reconciliation by August 2027​

KR 1.2 Implement new ETL (Extract, Transform, Load) app to improve cross-systems integrations and interoperability 70% by August 2026​

KR 1.3 Select a unified cloud-based platform to replace the existing Human Capital Management (HCM), Finance, and Student Information System (SIS), and complete procurement planning by January 2027.​

KR 1.4 Reduce the number of critical data quality issues (duplicates, missing values, conflicting values, etc.) in enterprise systems by 80% by June 2029​

KR 1.5 Replace at least 75% of manual or file-based data transfers between enterprise systems that permit APIs with automated, near-real-time integrations by June 2029

 

Objective 2

Enhance cybersecurity compliance and campus security to 70% of industry best practices by June 2029.​

Priorities Supported: 

P2.3 Supportive Work Conditions

P2.4 Clear Career Paths

P3.1 Up-to-date Facilities and Abundant Opportunities

Key Results:  

KR 2.1 Increase student and employee completion rate for annual security awareness training 80% by June 2028​

KR 2.2 Reduce annual security incidents 70% by June 2028 from baseline established January 2026​

KR 2.3 Develop, approve, and begin implementing a comprehensive Role-Based Access Controls (RBAC) plan for all university units, with standard roles and permissions by position by June 2028​

KR 2.4 Increase compliance with the external cybersecurity auditing standard frameworks (e.g., BRIM, NIST, GLBA, FERPA, GDPR) 50% by June 2029​

KR 2.5 Develop, approve, and begin implementing a comprehensive campus security plan by June 2027 ​

Objective 3

Increase professional development about IT available to students, faculty, and staff 80% by June 2029.​

Priorities Supported: 

P1.2 Wrap-Around Student Support

P1.3 Exceptional Student Experiences

P1.4 Consistent Student Processes

Key Results:  

KR 3.1 80% of students who use the 24-hour computer lab report that it effectively supports their work with applications such as Blackboard, and the lab maintains an average utilization of 60% during peak academic periods by August 2027​

KR 3.2 90% of new employees complete hands-on onboarding sessions in the technology lab within the first 60 days of employment, and 85% report increased confidence using required enterprise systems by August 2027​

KR 3.3 70% of faculty and staff have participated in one or more hands-on training sessions offered on applications, including system migrations and cybersecurity by August 2028​

KR 3.4 Recruit, train, and graduate two full cohorts of Faculty Fellows in the hands-on training lab, with at least 80% of Fellows implementing at least one new technology-enhanced academic tool in their courses by August 2029​

KR 3.5 Establish and maintain role-based training delivered by at least 80% of administrative module owners by June 2029​

Objective 4

Increase the reliability, performance, and coverage of the University's network infrastructure (wired and wireless) 90% by June 2029.

Priorities Supported: 

P1.2 Wrap-Around Student Support

P1.3 Exceptional Student Experiences

P1.4 Consistent Student Processes

P2.3 Supportive Work Conditions

P3.1 Up-to-date Facilities and Abundant Opportunities

Key Results:  

KR 4.1 Replace 100% of residence halls’ wireless infrastructure with Fabric technology by August 2026​

KR 4.2 Upgrade the campus fiber plant to single-mode fiber to enable 10GB communications between campus buildings by August 2027​

KR 4.3 Replace 50% of non-residence hall campus buildings’ wireless and wired infrastructure with Fabric technology by August 2027​

KR 4.4 Replace the remaining 50% of campus buildings’ wireless and wired infrastructure with Fabric technology by August 2028​

KR 4.5 Develop a plan and required budget to refresh the campus wireless infrastructure on a six-year cycle and the campus switch infrastructure on an eight-year cycle by August 2027

*Fabric Technology – Extreme Networks' Fabric technology is a unified, automated, and secure network architecture based on Shortest Path Bridging, which simplifies maintenance and operations, enhances security, and enables rapid scalability.​

Objective 5

Implement and sustain a hardware lifecycle plan that upgrades the targeted percentage of employee, instructional, and system technologies annually starting in July 2026. ​

Priorities Supported:

P1.1 Outstanding Academic Programs

P1.2 Wrap-Around Student Support

P1.5 Career and Life Preparations

Key Results:  

KR 5.1 Complete a comprehensive inventory of all employee devices, classroom technologies, and computer lab equipment 100% by August 2026​

KR 5.2 Replace 20% of prioritized employee equipment by August 2028​

KR 5.3 Replace 15% of prioritized instructional technology by August 2028​

Budget Summary:

Incremental Operating Funds/Strategic Investments and Other Funding/Cost Savings

Years Items Total Supported Objectives
FY 2027 Finance, HCM (HR/Payroll) Upgrade YR1 Go Live 7/1/27 (w/ Student SIS)​ $350,000 Objective 1
FY 2027 Finance, HCM Implementation YR1 (w/Student SIS) $1,733,890 Objective 1
FY 2027 Training Center and 24-hour Student Lab Build*​ $400,000 Objective 3
FY 2027 Phase 2 Campus Infrastructure Replacement*​ $650,000 Objective 3
FY 2027 Single-Mode Fiber Run to Morrow Hall​ $80,000 Objective 4
FY 2027 Instructional and Employee Equipment Refresh YR1​ $563,000 Objective 4
FY 2027 Staffing Add – Training Center Technologist/Trainer w/benefits​ $91,000 Objective 1
FY 2027 Outdoor Camera Security Project (49 cameras proposed)* $180,000 Objective 3
FY 2027 Potential Grant/Funding Opportunities*​ <$1,230,000> Cost Savings
FY 2027 Annual Tech Fee adjustment​ <$1,000,000> Cost Savings
FY 2028 Finance and HCM (HR/Payroll) YR2 (w/ Student SIS)​ $350,000 Objective 1
FY 2028 Finance and HCM (HR/Payroll) YR Managed Services (w/Student SIS)​ $2,385,556 Objective 1
FY 2028 Phase 3 Campus Infrastructure Replacement *​ $650,000 Objective 4
FY 2028 Instructional and Employee Equipment Refresh​ $563,000 Objective 5
FY 2028 Staffing Add – Training Center Technologist/Trainer w/benefits​ $91,000 Objective 3
FY 2028 Fortinet Firewall Replacement *​ $260,000 Objective 4
FY 2028 Camera (Security) Server, Licensing, and Storage Replacement* $590,000 Objective 2
FY 2028 Application Consolidation​ <$165,900> Cost Savings
FY 2028 Potential Grant/Funding Opportunities*​ <$1,240,000> Cost Savings
FY 2028 Annual Tech Fee adjustment​ <$1,000,000> Cost Savings
FY 2029 Finance, HCM (HR/Payroll) Upgrade YR3 (w/ Student SIS)​ $350,000 Objective 1
FY 2029 Finance, HCM (HR/Payroll) Implementation YR3 (w/ Student SIS)​ $1,955,554 Objective 1
FY 2029 Instructional and Employee Equipment Refresh YR3 $563,000 Objective 5
FY 2029 Application Consolidation​ <$62,000> Cost Savings
FY 2029 Potential Grant/Funding Opportunities*​ <$0> Cost Savings
FY 2029 Annual Tech Fee adjustment​ <$1,000,000> Cost Savings