Faculty & Staff (academic year, direct salary/buyout): 13.9% of salary (Includes 6% TIAA-CREF, 7.65% FICA and 0.25% Worker’s Compensation),
PLUS pro-rated portion of Medical Insurance at family rate of $950/month and PEIA Basic
Life @ $2.40/month.
Faculty & Staff (summer pay only or Temporary Appointment): 13.9% (FICA, WC, and Pension - no health care insurance costs included)
Students (academic year or summer- actively taking classes): 0.25% (Worker’s Compensation)
Students (summer- not actively taking classes) & Part-time Faculty/Staff: 7.9% (FICA and Worker’s Compensation)
The Dean/Chair of your respective college/school can best answer this question, as
different schools and disciplines may pay different rates dependent upon the project.
For specialized grant-related work, you can pay any reasonable amount greater than
the per-hour wage designated for University students by Human Resources. For routine
duties, the student should be paid the regular wage as specified by Human Resources.
A consultant should be paid on the basis of their history of consultancy fees, noting
that there is a federal cap of $512.00 per day for a federally funded grant.
Congressional District: 1st
WV State House District: 50th
WV State Senate District: 13th
Fairmont State Federal ID (Tax Exempt) Number: 55-6000778
DUNS Number: 627022288
Yes. The letters are necessary at the time of the preliminary proposal submission
as you are committing another institution or person to work on your program, unless
otherwise stated in the program guidelines.
These are federally allowable costs incurred from certain sponsored awards to cover
the expenses for institutional facility use and institutional administrative services.
The indirect costs are requested/budgeted in addition to the direct costs needed to
administer the project/program.
50% of Salaries, Wages and Benefits Only for On-Campus Sponsored Programs
19% of Salaries, Wages and Benefits Only for Off-Campus Sponsored Programs
Effective Period: 07/01/2021 - 06/30/2025
The short answer is no. Most awards from state and private agencies do not allow indirect
costs to be charged. Many, but not all, federal awards do include indirect costs. However,
even when indirect costs are allowed on an award, there can often be a cap or limit
by percentage or set amount for the period of performance of the grant. The OGSP will
help determine when indirect costs are allowable and how they can be applied.
The Finance Office calculates the IDC expense for each applicable grant budget based
on the actual monthly salary and fringe costs posted to that particular grant budget. The
IDC is posted on a separate account line and is not deducted from the grant's program
When the IDC expense is posted to a grant budget, the corresponding recovered revenue
is placed in an institutional reserve fund. The current institutional procedure for
use of recovered IDC is to allocate a portion to the Principal Investigator (PI)/Department
of the grant; the remaining funds are used for the original intended purpose to cover
70% of Indirects go to Institutional Funds and 30% of Indirects go to 9098 to be split
40% to Dean
30% to Chair
30% to PI
The main components of cost sharing include equipment, personnel, or travel. All of
these items must be documented from a grant’s inception in order to utilize proper
accounting procedures and ensure compliance with federal regulations. All cost sharing
is subject to institutional approval.
The place to start when requesting cost-sharing is at the Dean/Supervisor level. Under
normal circumstances, cost-sharing should not be included in your budget unless specifically
required by the granting agency. Historically, it is a complicated process to administer
properly and it does not always increase the likelihood of a proposal being funded.
They may be listed by name and department with pertinent percentage of time. External
agencies have different designations for such participants. For example, the NSF refers
to them as Senior Personnel.
Contact the OGSP as soon as possible to begin discussions about the subaward.
The PI should provide the following information to the OGSP:
The grant account number for the project
The name of the entity which Fairmont State University is subcontracting
The statement of work for the subcontractor
The budget for the subcontractor
The period of performance for the subcontract
The name, address, telephone, fax and email address for the subcontractors: PI and
How the subcontractor is to invoice Fairmont State University: Monthly, quarterly,
by a set schedule (provide the schedule dates for invoicing); pursuant to a deliverables
schedule (if via a deliverables schedule, please provide that schedule).
The name and address of the person to whom we should send the subcontract for signing
(if different than the contract person).