Award Processing and Administration

OSP often receives the award notice and documentation directly from the sponsoring agency. However, if you receive the award notice and/or award documentation, please send all original documents to OSP to process the award. Do not sign or submit any documents to the agency yourself - only the officially designated signatory for the University can sign an award or obligate the institution in any manner.

OSP will review the award documentation, address any issues/concerns, secure the appropriate signatures, and officially accept the award including returning required documentation to the sponsoring agency. OSP will inform the PI (and Dean/Chair) by email of the award, provide copies of the award documents, and provide information on reporting and management requirements.

OSP will work with the Finance Department to have an award budget created. OSP will send notification to the PI (and the designated support staff) when the budget is created and expenditures for the project can begin. Purchases cannot be initiated until the award is accepted and the budget is in place.

Award Management

• Review of award documentation and requirements
• Non-financial post-award functions (including post-award rebudgeting and no-cost extensions, grant transfers, and changes in key personnel)
• Facilitating interim and final progress report submissions

OSP

• Works with faculty and the Grants Accounting Office to facilitate management of awards and ensure compliance
• Tracks and reports annually on the awards received by Fairmont State University
• Maintains award database and administrative document files
• Provides training to faculty and staff in the areas of sponsored programs management