Although we review each exemption request on a case-by-case basis, we do offer a few guidelines for our most common exemptions. While meeting one of these examples does not guarantee an exemption, it is a great place to start. Most requests that do not meet at least one of our five guidelines are denied, but you are welcome to submit them for review if the situation is outside of our usual consideration. Each exemption request must be turned in with supporting documentation.
Submit a letter from the parent or guardian that contains the following: The parent's name, the student's name, the full address, and the parent's signature. This does NOT include living arrangements with someone other than a parent or legal guardian, nor living independently. A signed lease will not suffice for evidence for this claim.The Office of Housing and Residence Life will determine whether the location is within 50 miles based upon estimated average travel time, which may cause our distance to differ from other estimates.
Submit a copy of your marriage certificate.
Include a copy of the child's birth certificate, documentation that indicates the child's permanent address matches the parent's, and a copy of the child’s medical insurance card OR a copy of a court-ordered custody agreement in which the student is named legal custodian or guardian of the child.
Include a letter from a physician's office with physician's verification on official letterhead. Be aware that we will make every effort to accommodate many circumstances, and our Disability Services Office should be made aware of any additional facilities or services to help accommodate you. A prescription pad note will NOT be accepted.
Other exemption requests can be submitted with evidence requested by the office of Housing and Residence Life. We attempt to keep options open for what sort of evidence can be submitted with an exemption request, but the final burden of proof lies with the student. We will attempt to contact the student if we believe more evidence is necessary to make an informed decision. Insufficient evidence is reason enough for an exemption to be denied, and our office staff are not accountable for ensuring that sufficient evidence is submitted. Please note: any exemption submitted under the “Other” category will immediately be referred to the Housing Exemption and Release Committee. This committee meets once every two-to-four weeks.
Finally, be aware that some circumstances are not sufficient for an exemption to be granted, regardless of the evidence. Although this is not an exhaustive list, here are some of our most common examples.
The on-campus housing exemption application can be completed by logging into your myFairmontState account, clicking the house icon, and then logging in with your UCA@students and regular password. You will see the “Exemption Application” link at the top of the page. Paper requests will no longer be accepted. However, before applying for an exemption, there are a few things you should know: