Pay Frequency of West Virginia State Government Employees as of January 1, 2015
How often does Fairmont State/Pierpont C&TC pay their employees?
Employees are paid semi-monthly. If there are 30 days in the month, payday is the 15th and 30th. If there are 31 days in the month, payday is the 16th and 31st. If any of these days fall on a weekend, payday is the Friday before. The Epics Payroll Schedule can be found at http://www.wvsao.gov/electronicpayments/Schedules.aspx
When are timesheets due?
Timesheets are to be turned into the payroll office (Hardway 324) on the 16th and the 1st day of the month. Part time timesheets are on white, student timesheets are printed on blue. Monthly Work Records (used by full time staff) are due on the 1st of the following month.
How do I sign up for Direct Deposit?
The direct deposit form can be found at http://www.wvsao.gov/electronicpayments/DirectDepositForms.aspx
This form must be returned to the payroll office (Hardway 324) accompanied by a voided check OR a letter from your banking institution on their letterhead with your TYPED routing and account numbers and signed by a banking employee.
How often can an employee’s direct deposit information be changed?
An employee can change as often as they desire but the employee should not close out any existing bank accounts until the first transaction has occurred showing the change.
How often may an employee change their federal and state tax withholding?
An employee can change their federal and state withholding as often as they desire but must reach payroll prior to the payroll cutoff date.
Where can I view my paystub, W-2, and deposits of reimbursements information?
VISTA is now available to all state employees through myApps
The upgraded VISTA program has been moved to your myApps account at https://www.wvsao.gov/login.aspx.
myApps is a free, one-stop web portal available exclusively to state employees wishing to access their own Electronic Notice of Deposits (eNODs), W-2s, deposit remittances (electronic deposits of reimbursements), personal vendor inquiries (electronic and paper check payments) and VISTA.
If you do not have a myApps account you may easily create one at https://www.wvsao.gov/myappspresignup.aspx.
If you require assistance creating a myApps account, you may contact the Auditor’s Office IS&T Division Help Desk online at https://www.wvsao.gov/Contact.aspx, or call 304-340-4850.
What is FICA?
The Federal Insurance Contributions Act (FICA)tax is a United States payroll (or employment tax imposed by the federal government on both employees and employers to fund Social Security and Medicare. For 2011, the employee's share is 4.2% of gross compensation up to a limit of $106,800. The employee's share of the Medicare portion is 1.45% of wages, with no limit on the amount of wage subject to the Medicare tax.
I am a student and did not have any FICA taken from my check, why?
A special case in FICA regulations includes exemptions for student workers. Students enrolled at least half-time in a university and working part-time for the same university are exempted from FICA payroll taxes, so long as their relationship with the university is primarily an educational one. For more information click here.