Job Opportunities

Search and Apply for Job Openings

Online Application Process

Welcome and thank you for your interest in Career Opportunities at Fairmont State University. The desire and goal of the Human Resource Office is to attract, hire, develop, and retain great people who can contribute to the excellence of our institutions.

Fairmont State University is an Equal Opportunity-Affirmative Action institution. Fairmont State University is subject to Titles VI and VII of the Civil Rights Act of 1964; Title IX of the Education Amendments of 1972; Sections 503 and 504 of the Rehabilitation Act of 1973; the Americans with Disabilities Act of 1990, as amended; the Age Discrimination in Employment Act; the Equal Pay Act; the Vietnam Era Veterans' Readjustment Assistance Act of 1974; Federal Executive Order 11246; and the Genetic Information Nondiscrimination Act of 2008 (GINA), all as amended, and any other applicable laws and regulations. Our institution provides equal opportunity to all prospective and current members of the student body, faculty, and staff on the basis of individual qualifications and merit without regard to race, color, gender, sex, sexual orientation, gender identity, gender expression/association, national origin, age, height, weight, religion, creed, genetic information, disability or veteran's status, as identified and defined by law in employment, admissions, and educational programs and activities. Fairmont State University will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant.

The following provides information on the application process for faculty, staff, and student positions.

Applications

All positions require completion of an electronic application through our online employment system. Please provide COMPLETE and ACCURATE contact information and educational and work history in the appropriate spaces. Incomplete applications may not receive full consideration. You must click ‘Certify changes and save application’ on the final page of the application to save the information you have entered. Your application is not complete until you receive a confirmation number. If you either close your browser or lose Internet connection prior to completing your application, log in again and select “Edit application.” Pages that have been saved prior to closing your browser or losing internet connection will be in the online system and you will be able to continue entering information. Your application will remain on file in the online system indefinitely and can be updated at any time. If you wish to apply for vacancies, simply log into the employment system, update your application information if necessary, and apply to postings.

Attaching Additional Documents

Not all postings will allow an applicant to attach additional documents such as a resume and cover letter. At all times, ensure your application provides complete and accurate information. If the posting requires the attachment of additional documents, please note that your application will be considered ‘incomplete’ and will not be eligible for review by hiring departments until the documents have been attached.

Student Employment

In order to be considered for student employment, you must be currently enrolled or accepted at Fairmont State University and meet the Satisfactory Academic Progress Guidelines established for federal financial aid (summer student employees must be enrolled in summer classes or in the upcoming fall semester).

For further information relating to Student Employment, please contact the Student Employment Office at studentjobs@fairmontstate.edu.

Username/Password

Please safeguard your username and password used to set up your application, but maintain easy access as this information is required each time you log into the online system. If you have forgotten your password:

1. Log into the system and click the “I forgot my password” link.
2. Enter your User Name. If you have forgotten your user name, please contact Human Resources at (304) 367-4111. Do not create a new user name.
3. Click on 'Retrieve Secret Question'. The question you selected the first time you completed an application will be asked.
4. Type the answer you provided on your application into the box provided. Remember that your answer is case-sensitive (i.e., "Answer" and "answer" are not the same).
5. Click 'Submit'.

If you are still not able to log in, please contact the Human Resources Office at HR@fairmontstate.edu or (304) 367-4111.

Interview Process

The hiring department determines the most qualified applicants and will select interviewees. If you are selected for an interview, you will be contacted directly by the department to schedule an interview. The Human Resources Office does not require a set timetable for the completion of the interview/selection process and is not able to provide timeframes to applicants for moving through the process. Applicants are able to check the status of their application through the online system which will either indicate “In Progress,” or “Position Filled.”

System Information/Requirements

The Employment Application System is designed to run in a web browser over the Internet. The site is best viewed with Mozilla Firefox or Google Chrome.

It is recommended that you do not use your browser's "Back", "Forward" or "Refresh" buttons to navigate the site, or open a new browser window from your existing window. This may cause unexpected results, including loss of data or being logged out of the system. Please use the navigational buttons within the site.

Security of Applicant Data

The security of applicant data is a top priority for Fairmont State University. We employ several measures to ensure the integrity and security of our applicant information, including:

• The system automatically logs users out after 60 minutes if it detects no activity. Any time you leave your computer, you are strongly recommended to save any work in progress and logout of the system by clicking on the logout link located on the bottom left side of your screen.
• The site is protected with a Secure Socket layer, which offers 128-bit encryption of all data.
• Applicant passwords are never displayed to Fairmont State employees.
• Certain applicant information is not available to hiring departments and will only be visible to Affirmative Action and Human Resources, such as gender, ethnicity, disability, and veteran status information.
• Data is stored at a restricted-access facility.

Frequently Asked Questions

Where do I begin?

To begin the application process, please select a user name and password that you will easily remember. You will need it to apply for other positions or check the status of your application the next time you visit the site. 

What information will I be asked to provide?

You will be asked to provide personal information such as name, address, phone number, etc. You will also be asked to provide information about your education and previous employment, as well as contact information regarding your employment history and references. Please gather this information before beginning the application.

How long does it take for a department/school to fill a position?

The time that it takes to fill a position depends on many variables including recruitment and position type, advertising time, etc. Fortunately, you can view the status of your position 24/7 online. Your status could remain “In Progress” for a number of weeks. Applicants are not reviewed until the full consideration date or job closing date passes and many postings stay active for several weeks. If you did not finish the process of applying for a position, your status will appear as Incomplete. Click the ‘Complete Applying’ link to finish the application process. You will be able to use this link as long as the posting is active.

 What if I am applying for a faculty or staff position and do not have a Social Security Number?

If you do not have a social security number or if you have concerns about providing your number, please contact the Human Resources Office at (304) 367-4111.

 What if I am applying for a student position and do not have a Social Security number?

If you do not have a social security number or if you have concerns about providing your number, please contact the Student Employment office at (304) 367-4836. 

What if I am having problems logging in?

If you have forgotten your password, choose the “I forgot my password” link.

1. Enter your User Name. If you have forgotten your user name, please contact Human Resources at (304) 367-4111. Do not create a new user name.
2. Click on “Retrieve Secret Question.” The question you selected the first time you completed an application will be asked. 
3. Type the answer you provided on your application into the box provided. Remember that your answer is case-sensitive (i.e., "Answer" and "answer" are not the same).
4. Click “Submit.”

If you are still not able to log in, please contact the Human Resources Office at (304) 367-4111.

Do I need to create a completely new application for each job vacancy?

No. Once you have created an online application, your application will remain on file and you may access or update your application at any time; however, every time you apply for a position, you should review your existing application. To review/update your application, click on the ‘manage application’ link. Important: You will not be allowed to change your application information after you have applied for a position.

What if I am not ready to fill out the application at this time?

If you do not want to complete the application at this time, please click "CANCEL" at the bottom of the application.

Do I have to fill out an application?

Everyone who applies for a position is required to create an online application which includes certain information. Any required information is denoted with an asterisk (*). However, the more information you provide, the easier it will be to effectively evaluate your skills, abilities, and qualifications. Résumés and cover letters sent to the Human Resources e-mail account in substitution of the online application, hr@fairmontstate.edu, will not be accepted. However, please feel free to email the office with any questions you may have during the application process. 

 How do I save my application?

You must click SAVE AND CONTINUE TO NEXT or SAVE AND STAY ON THIS PAGE to save the information you have entered. If you close your browser prior to clicking SAVE AND CONTINUE TO NEXT or SAVE AND STAY ON THIS PAGE your application and account will be saved, but you will lose the information on the last page that was not saved.

I am having trouble attaching my document. What should I do?

To successfully attach your résumé or cover letter, please click “attach” while on the Attached Documents page during the application process. Note that an asterisk (*) means that the document is required.

After you successfully attach a document; the word “remove” will appear. This link appears in case you inadvertently attached the wrong document and will allow you to reattach the correct one. If this happens, click on the “remove” link and reattach the correct document by clicking the “attach” button and browsing for the correct document. 

The system supports documents that are in Microsoft Word (.doc) and Adobe Acrobat (.pdf) formats. If your document is not in one of these formats, you should convert your file to Word (.doc) or Acrobat (.pdf) format before you attach it. Your attachment must be 2.0 megabytes or less in order to successfully attach it.

NOTE: To convert a document to pdf format, you can visit Adobe's website. Adobe.com offers several services including five free online conversions of a wide variety of file types (.doc, .xls, .ppt., .wdp, .gif, .jpg, .html, .rtf, etc.) to pdf.

 I am having trouble attaching my transcript. What should I do?

Common Errors When Uploading a Document:

Problem: The document is too large. The file size limit per each attachment is configured with the most common setting of 9 MB per document. This error can appear when the document is under the size limit but very close, ex: a transcript that is 8.98 MB.

Solution(s): Reduce your file's size by following any or all of these tips.

• Remove all graphics, images, tables, and formatting from your document until it is plain text.
• Copy and paste the text into the available box instead of attaching it as a separate document.
• If you are scanning the document,
  • Set the scanning software to black and white, not color, and
  • Reduce the resolution of the scan to 120 or 96 dpi during the initial scan.
  • Load the existing file and print it to PrimoPDF (a free software download). Once you select the PrimoPDF printer and click "OK", you will go to the PrimoPDF screen. Be sure that the "Print" icon at the top is selected and click the OPTIONS button on it where you can select a lower resolution, such as 72 dpi. Once done, click the "Create PDF" button and save your file. This works on all of the accepted document types, including .pdf files, as listed below.

Problem: The document is the wrong document type. The system will not allow .zip file types, nor will it allow the pasting of a PDF document into the available box.

Solution(s): If your document type is something other than those listed above as allowed file types, you can convert it to a .pdf file for free by using free software such as PrimoPDF or CutePDF available for download.

Problem: A system error or unknown error displays. This usually means the inclusion of an object in the document that won't convert, thereby causing the error. The most common objects that won't convert are passwords, digital signatures, watermarks, etc. Another rarer cause is that the document itself is corrupt and unusable.

Solution(s): Remove the password, digital signature, watermark, etc. that is causing the issue. If the document is corrupt, you may find it easier to recreate the document from scratch than to find and fix the corrupting element.

After completing the steps needed to resolve your error, close all browsers and browser windows, clear the browser cache, and then go back to your application and retry attaching the document.

If you are still having problems, please contact PeopleAdmin technical applicant support at 1-866-389-1245, select option 5.

What if I want to submit a résumé?

You will not always have an opportunity to submit a résumé, dependent on the posting. There will be directions prompting you how and when to attach your résumé. Please note that attaching a résumé does not substitute for completing the application form.

 Can I copy selected information from another electronic document?

Yes; for example, you can copy and paste the information from a Word or WordPerfect document directly into the appropriate fields in the application form.

My document was created on a Mac, what do I need to do?

If you need assistance with converting files from Mac to PC, please visit this web page, created by the National Teacher Training Institute.

Why can’t I access the site?

In order to troubleshoot why this is happening, there a few general things you may try, starting with the easiest step to the most difficult.

1. Close all your browser windows, open a new browser window, and type the URL directly into the browser address bar.
2. If you have access to more than one type of browser on your computer, try using a different browser. The site is accessible in many browsers but is recommended to be used with Internet Explorer 5.5 and higher.
3. The site requires JavaScript and Session Cookies, so please check to see that your browser is set up so that javascript and
4. session cookies are enabled.