A transfer of expense may be requested to correct a previously completed expense transaction.
To request a transfer of request you must complete the Transfer of Expense Request form.
You must obtain the departmental budget manager’s signature of both organizations involved in the transfer. If both organizations involved are under the same budget manager, then only one signature is sufficient.
Include:
- Document number of the original expense transaction
- Details of the original expense
- Sub Fund - Fund
- Unit - Organization
- Sub Object - Account Number
- Details for the correct positng
- Sub Fund - Fund
- Unit - Organization
- Sub Object - Account Number
- Briefly describe the reason for transfer
If a Grant Fund is detailed above, the Office of Grants Signature must be obtained before forwarding to AP email
For Purchase Card transactions, please submit your transfer request to procurement@fairmontstate.edu.
For all other expense transfers, please submit your request to accountspayable@fairmontstate.edu.