Fairmont State University
Office of Information Technology
Purchasing Procedures for Computer Related Items
Computer related items include all computer hardware, software, projectors, and peripherals. These items must be purchased through the IT Solution Center with IT approval. You may not purchase these items on your PCard.
The purchase of printers is handled on a case by case basis and must go through the IT Solution Center.
- Provide the detailed specs and a preferred vendor (if known) for the desired purchase to the Solution Center. You may do this by email (help@fairmontstate.edu) or by phone (4810). The IT Solution Center will assist you in obtaining a quote for the desired item(s) that you want to purchase. The IT Solution Center will assign a Request Number to your order so that the purchase can be tracked throughout the ordering process.
- After a quote has been obtained, the IT Solution Center will provide the quote, a Purchase Authorization Form and a Purchase Justification Form to you. These forms are also available from the online forms repository. Complete all of the required information on the forms. The Purchase Authorization Form must include the Fund and Organization number of the budget to which the purchase will be charged. It must also be signed by the Fund Manager of that budget.
- Submit completed Purchase Authorization, Justification Form and the Formal Quote for the desired merchandise to Joyce Rose, 129 CH who will complete the purchasing process. These forms cannot be submitted directly to Joyce Rose or IT unless you have completed Steps 1 and 2 as detailed above.
