Fairmont State University
Office of Information Technology
Purchasing Procedures for Computer Related Items
Computer related items include all computer hardware, software, projectors, and peripherals. These items must be purchased through the IT Teaching and Learning Commons with IT approval. You may not purchase these items on your PCard.
The purchase of printers is handled on a case by case basis and must go through the IT Teaching and Learning Commons.
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Provide the detailed specs and a preferred vendor (if known) for the desired purchase to the TLC. You may do this by email (
help@fairmontstate.edu or
help@pierpont.edu ) or by phone (4810 option 3). The IT TLC will assist you in obtaining a quote for the desired item(s) that you want to purchase. The IT TLC will assign a Request Number to your order so that the purchase can be tracked throughout the ordering process.
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After a quote has been obtained, the IT TLC will provide the quote, a Purchase
Authorization Form and a
Purchase Justification Form to you. These forms are also available from the online forms repository. Complete all of the required information on the forms. The Purchase Authorization Form
must include the
Fund and Organization number of the budget to which the purchase will be charged. It must also be
signed by the Fund Manager of that budget.
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Submit completed Purchase Authorization, Justification Form and the Formal Quote for the desired merchandise to Tina Malcomb, CH 129 who will complete the purchasing process. These forms cannot be submitted directly to Tina Malcomb or IT unless you have completed Steps 1 and 2 as detailed above.
