FAIRMONT STATE UNIVERSITY
STANDARDS OF SATISFACTORY ACADEMIC PROGRESS (SAP)
Policy Changes Effective May 1, 2015
Federal regulations and institutional policy require that your academic progress be reviewed at the end of each spring semester. All students enrolling for the first time at FSU (including transfers) will be considered to be meeting academic progress at FSU; subsequent reviews will include all course work (including transfer work).
To receive funds administered by the Office of Financial Aid and Scholarships at Fairmont State University (FSU), students must be making measurable academic progress toward completion of an eligible degree. Federal regulations require the evaluation of both qualitative and quantitative academic progress.
This evaluation is based upon the cumulative “Grade Point Average (GPA)” as shown on your academic transcript.
Undergraduate students must meet the following cumulative GPA requirements:
01-29 total credit hours -- minimum cumulative GPA >= 1.5
30-59 total credit hours -- minimum cumulative GPA >= 1.8
60 total credit hours and above -- minimum cumulative GPA >= 2.0
Graduate students must meet the following minimum cumulative GPA: >= 3.0
"Pace" and "Maximum Time Frame"
Pace is defined as the rate at which attempted academic credits are successfully completed. This is calculated by taking the cumulative number of hours successfully completed and dividing by the cumulative number of hours attempted. Grades of “W”, “F” and “I” count as attempted hours. Transfer hours that appear on your transcript are also included.
A student must be successfully completing 67% of all hours attempted. The calculation will be rounded to the closest whole number and applied to the graduate programs as well.
Maximum Time Frame allowed to complete your degree (including transfer hours) is 150% of the normal time frame. Repeated courses are counted against the maximum time frame.
Associate program of 60 hours--complete within 90 attempted hours.
Baccalaureate program of 120 hours--complete within 180 attempted hours.
A student who completes the academic requirements for a program but does not yet have the degree or certificate is not eligible for further additional federal student aid funds for that program.
Post-graduate work (credits taken after receiving first degree including a second associate’s or second bachelor’s degree and/or teacher certification) must be completed within 60 hours of post-graduate work. Since all classes attempted will count toward the 60-hour limit, students should meet with their academic advisors to determine what classes are required for completion of the second degree.
Students can view the status of their financial aid academic progress on FELiX under the Financial Aid tab; click on “eligibility” and then on “academic progress.”
Failure to meet SAP Standards:
Students who fail to meet the qualitative or quantitative standards defined above at the end of the spring semester, will be placed on “suspension” effective immediately and will remain on "suspension" until SAP standards are evaluated again the following spring semester. If a student meets the minimum standards anytime prior to the next spring semester evaluation, they may speak with a financial aid counselor for reconsideration of financial aid eligibility.
Students will be notified by postal mail and e-mail of their SAP status after grades are posted. As soon as the status is updated, it can be viewed on the student’s FELiX account. Students who are within 15 hours of reaching their "maximum time frame" will be notified by email.
A student may appeal the loss of financial aid through the Office of Financial Aid and Scholarships. To appeal, the student must have experienced extenuating circumstances which have impacted academic progress. Examples of extenuating circumstances are death of immediate family member, injury or illness or other unusual circumstances evaluated by the Office of Financial Aid and Scholarships. The appeal must include the following:
1. Why the student failed to make satisfactory academic progress;
2. What has now changed that will allow the student to make satisfactory academic progress at the end of the next semester (statements of good intent are not sufficient);
3. Student’s academic plan for meeting satisfactory academic progress;
4. Documentation to verify extenuating circumstances..
If the appeal is granted, the student will be placed on financial aid "probation" for one semester and may receive aid during that "probation" semester. At the end of the probation semester the student MUST meet the defined SAP standards or meet the academic plan that was developed for the appeal.
Deadline date for Summer 2015 appeal submission is May 20, 2015
Late appeals will not be accepted. Students who wish to enroll and has missed the deadline date should make plans to pay all charges through personal means.
Appeals will be reviewed by a Financial Aid Committee. If denied by the committee, the student may request that the appeal be reviewed by the Director of Financial Aid and Scholarships. If appeal is denied by the Director of Financial Aid and Scholarships for Fall or Spring, the student can request a review by the Faculty Senate Financial Aid Appeals Committee. This committee will meet one time during the week prior to the start of the Fall and Spring Semesters. Denial of an appeal by the Financial Aid Director for the Summer Semester is final.
Students are limited to one appeal per level of review and one appeal per semester.
Financial Aid eligibility can be re-established once the student meets SAP standards. Students who continue enrollment before re-establishing eligibility are required to pay for charges through personal means.
Academic Amnesty Courses:
Candidates for academic forgiveness may receive financial assistance during the readmission semester if under Financial Aid Probation and/or Academic Plan. If the student does not meet the financial aid standards of SAP or the requirements of their Academic Plan at the end of the readmission semester, student’s financial aid will be suspended as dictated by the Financial Aid Satisfactory Academic Progress Policy. Candidates must notify the Office of Financial Aid & Scholarships once officially readmitted in order for financial aid eligibility to be determined at that time.
Repeating a Course:
Fairmont State University enforces Series 22 of the West Virginia Higher Education Policy Commission as follows:
If a student earns a grade of “D” or “F” (including failures due to regular and/or irregular withdrawal) on any course taken no later than the semester or summer term during which the student attempts the sixtieth semester hour, and if that student repeats this course prior to the receipt of a baccalaureate degree, the original grade shall be disregarded and the grade or grades earned when the course is repeated shall be used in determining his/her grade point average. The original grade shall not be deleted from the student’s record. Courses passed with a grade of “C” or better may not be legally repeated. See current catalog for more information.
Students who repeat a previously passed class may have limitations on financial aid eligibility.
Federal student aid cannot be awarded for courses that do not count toward a student’s program completion. Examples include non-credit courses, audited courses, and English-as-a-Second-Language courses that are not part of an ESL program.