New Club Checklist
A document that gives step by step instructions for students who are interested in starting a new club sport.
A club is required to have an advisor to be recognized as a student organization. This form is to be signed by the advisor annually and returned to the Intramural Office at the beginning of each academic year or whenever there is a change in a club's advisor. All advisors must be full time faculty or staff at FSU or PC&TC.
To be completed and submitted to the Intramural Office by newly recognized clubs, by all clubs at the beginning of the fall semester, and following a change in officers or other information called for on the form.
To be completed and submitted to the Intramural Office at the beginning of each academic year. To be updated throughout the year as new members join. Clubs should maintain their roster in a computer file and submit as an email attachment to the Intramural office. firstname.lastname@example.org
Release & Waiver and Code of Conduct
To be signed by each club member and on file in the Intramural Office prior to his/her participation in club activities. Accident/medical insurance is required for participation in club sports. Neither FSU or PC&TC provide student health insurance and the FSU Athletic Training Department does not provide services for Club Sport participants. Participants in the Club Sports Program are expected to conduct themselves in a manner that will reflect positively upon themselves, the club of which they are a member, the Department of Intramurals, FSU and PC&TC.
An agreement between a club and its coach that requires the signature of both parties to be completed and submitted to the Intramural Office.
A form available to be used by clubs in the selection of a coach. If used, to be completed and submitted to the Club President or Advisor. Not a requirement.
A recommended form for club use in collecting appropriate information on members. Not required.
Statement of Program Risks & Hazards
An attachment to the Release and Waiver of Liability/Informed Consent. A copy is to be provided to each club member prior to his/her participation in club activities.
Summer Status Report
To be completed and submitted to the Intramural Office near the end of each academic year.
A checklist that gives instructions on steps that need to be taken leading up to and during club travel.
Safe Driving Tips
A document containing helpful driving tips to keep in mind when traveling to and from club events.
A roster of club members making a trip that must be completed and submitted to the Intramural Office at least 3 working days prior to departure on an authorized club trip. A member must have a signed a Release and Waiver of Liability/Informed Consent for the current academic year on file at the Intramural Office to be eligible to go on a club trip.
Trip Leader Checklist
A checklist that provides important and helpful information for club members that will be leading trips.
All clubs are encouraged to establish an external banking account not affiliated with FSU or PC&TC. Please adhere to the guidelines concerning revenue and tax exempt status in the Student Organization Handbook.
Supplemental Funding Guidelines
Currently there are no budgeted funds available for Club Sports.
EVENT PLANNING FORMS
To be completed and submitted to the Intramural Office when checking out equipment from the Intramural Office.
Facility Reservation Form
To be used for requesting use of Campus facilities/fields for regular meetings or for special events (socials, tournaments, etc.) during the semester. All requests are subject to the availability of space and must be approved by the appropriate staff member. Facility reservations may be altered after contracted due to Varsity Athletic program changes or Contracted Group events. In the event a facility reservation is canceled the Intramural Department will make every effort to find alternate facilities.
Incident Report To be completed and submitted to the Intramural Office within 24 hours of the occurrence of an accident/incident resulting in an injury or illness. If the injury or illness occurs while away from campus, this form must be completed and submitted to the Intramural Office within 24 hours of returning to campus.
Special Event Checklist
A document that lists the appropriate steps to take when clubs are planning on hosting an event on University property.
Special Event Registration
To be completed and submitted to the Intramural Office for registering a club sponsored event (regatta, tournament, etc.) to be held on or away from campus.
Waiver for Visiting Teams
To be completed by visiting teams and signed by visiting team members prior to their engaging in activities on University property.