New Student Move-In

 

We are so excited to announce Move-In 2020! We cannot wait to see you all on campus this fall. That said, COVID-19 has changed the way we look at everything, including Move-In. So, we have reimagined Move-In to be as safe as possible for you, our students, and for the faculty and staff on campus.

Keeping in line with the Governor’s guidelines and local health official’s recommendations, we have created a move-in system that should maximize social distancing while you are moving your belongings into the residence halls.

MOVE-IN PROCESS

To maximize social distancing for your own health and safety, as well as for the health and safety of others, students will be required to register for a move-in appointment. No more than 30 students will be permitted to register for any given time-frame on campus. Your appointment time will allow you up to 2 hours to move all of your belongings into your residence hall and to exit campus.

We are requesting that in-state students register to move-in on July 31- August 5. Once you drop off your items, you will be required to vacate campus until later in the week. We want to ensure that you are coming in contact with as few people as possible during this move-in process. Students will be permitted to return to campus starting August 6 as listed below:

  • New Students with the last name starting with letters A-K: August 6, 2020, starting at 8 a.m.
  • New Students with the last name starting with letters L-Z: August 7, 2020, starting at 8 a.m.
  • Upperclassmen with the last name starting with letters A-K: August 8, 2020, starting at 8 a.m.
  • Upperclassmen with the last name starting with letters L-Z: August 9, 2020, starting at 8 a.m.

We recommend out-of-state and international students register for move-in on August 6 and August 7 as they will be permitted to remain on campus after dropping off their items on these days. Any guests that come to help on August 6 and August 7 are only permitted to be in the residence halls during that 2-hour time-frame.

It is critical, in order for the move-in process to run smoothly, that you report to campus only during your scheduled move-in time-frame. If you do not arrive during your scheduled time-frame, you will not be permitted to access the residence hall. Please see below for instructions on registering for move-in.

In order to help protect those on campus, we are asking that you come to campus prepared to move your belongings into the residence halls as quickly as possible. Please keep in mind the following:

  • Move-In is an independent process. There will not be assistance on hand to help you carry your belongings. Feel free to bring a cart or buggy to help you quickly move your belongings as these will not be available to you.
  • You are permitted to bring one person with you to help move in your belongings. If additional people come to campus, they will be required to remain in their cars and will not be permitted to enter the residence halls for any reason.
  • A mask and gloves are required to wear during your move-in process. Students or guest(s) who do not wear masks or gloves will not be permitted to enter the residence hall.
  • A health screening must be completed prior to entering the residence halls. More information about that is listed below.
  • Wear comfortable shoes.
  • Make sure you pack your items in a way that makes them easy to carry. We suggest sealed boxes or totes.
  • You are required to be out of the residence halls by the end of your scheduled time-frame.

Anyone who is on campus outside of their scheduled time-frame will be asked to leave immediately. The health and safety of all those on campus will be taken seriously during this time.

HEALTH SCREENING

Upon arrival to campus, all persons traveling with you must be health screened at the Wellness Tent. This includes taking your temperature and answering a questionnaire.

The Wellness Tent will be set up in the gravel parking lot located across from campus on Locust Ave. All students must first report to the Wellness Tent for a screening. After passing the health screen, you will be permitted to go to your assigned residence hall to check-in and unload your belongings.

At this time, you will receive your keys to your new home!

If a student or any person traveling with the student does not pass the health screening, they will not be permitted to drop off their belongings in their residence halls. We are requiring these students to vacate campus and self-isolate off campus for 14 days prior to returning. Upon returning to the residence halls to move-in their belongings after self-isolation, these students will not be permitted to bring an additional person with them to move in their belongings.

A Residential professional staff member will be located at each main entrance of the residence hall. This professional staff member can answer any questions you may have.

HOW TO SCHEDULE YOUR MOVE-IN

You may schedule your Move-In time at fairmontstate.libcal.com/calendar/studentlife.

You will have the ability to register for ONE time-frame between the dates of July 31 and August 7. Make sure you register for a time that will allow you to come to campus, unload your belongings, and leave by the end of the allotted time-frame.

Registration is simple. Select the time-frame that works best for your schedule and click “Begin Registration.” A form will populate for you to complete. We are asking for your name (no nicknames), email, the best phone where we can reach you if something should change, and your residence hall and room number. Don’t forget to check your housing application to verify your exact residence hall and room number for registering!

Following your registration, you will receive a confirmation email. Please save that confirmation for your records. If you are still unsure how to register for move-in, feel free to review a short instructional video by clicking here.

If you do not register for a move-in time frame by July 20, 2020, you will be assigned a move-in time. We cannot guarantee that this will be before the first day of classes; it is imperative that you register sooner rather than later. Move-in time-frames are available on a first-come, first-served basis. For our students and families who are traveling from out-of-state, please feel free to secure lodging at local hotels. We will not offer any lodging on campus.

ID CARDS FOR NEW STUDENTS

Returning students will already have ID cards, but ideally, we would like to have New Students’ ID cards waiting for them when they arrive on campus. In order to do this, New Students will need to submit a picture for their ID card.

For New Fairmont State University students, please follow the instructions linked here to upload an image.

For New Non-Fairmont State University students, please email a photo to CampusCardServices@fairmontstate.edu from your official institutional email.

For all new students, these images must meet the following guidelines:

  • Center your head with the frame. DO NOT tilt your head. Face the camera directly with full face in view.
  • Use a clear image of your face. Do not use filters commonly used on social media.
  • Have a neutral facial expression or a natural smile – keep both eyes open.
  • The photo must be in color.
  • YOU MUST have a solid background (white or off-white), NOT a dark background.
  • No hats or sunglasses. However, if you need to wear a head covering, hat, or sunglasses for religious or medical reasons, please contact the Campus Card Services at the email above to make special arrangements and to verify the purpose.
  • Make sure it is a JPEG file.
  • The system is configured to use an aspect ratio of 509 : 680.
  • The minimum size of the photo should be Width: 509 px. Height: 680 px.
  • Pictures must be submitted before July 15, 2020.

If you are unable to submit your photo by this deadline, you will be able to get your ID made in the Falcon Center during your two-hour move-in time-frame. Either way, don’t forget to bring a photo ID with you to campus for check-in!

We look forward to seeing you from a safe distance!