Matthew A. Swain, Chief
A major concern for the campus community is accommodating visitor parking on campus. Given the fact there is very little surplus parking capacity (particularly during weekdays when classes are in session), providing adequate visitor parking for the many various purposes and events that bring guests to the campus is very challenging. The following procedures have been developed in an attempt to provide several visitor parking options for those persons, organizations or offices sponsoring events that will require parking in a consistent manner. These procedures will probably not address every possible situation. Therefore, persons are encouraged to contact the Public Safety Department concerning any questions about parking needs.
A WORD ABOUT PARKING FEES: The debt service, operation and maintenance of parking facilities along with associated labor costs are very expensive. Parking is fee-based and paid by all students, faculty and staff as well as external users. Costs, and therefore fees, are associated with visitor parking. However, it is also recognized that many events take place on campus that directly benefit the University and College or are of such a benevolent nature that parking fees are not appropriate. Persons/organizations sponsoring such an event are directed to submit a “Parking Fee Waiver Request” for consideration of a parking fee waiver in writing to the President’s Office of the institution they are representing.
Special Program parking is intended for persons who are attending non-credit courses, workshops, lectures, instructional programs, Falcon center memberships, etc. that meet on a regular basis. Organizers are encouraged to include parking fees as part of the overall program costs.
Parking arrangements for any meeting, training program, seminar, conference, etc. that is a one-time only program expected to host between 15 to 35 visitors must be coordinated through Public Safety.
A “Special Event” is defined as any non-recurring event expected to host more than 35 visitors and requiring the use of parking facilities. When possible, individuals or organizations sponsoring special events are encouraged to work through the Catering & Conference Services Office. Otherwise, the sponsor must complete the following:
When meetings, conferences, or other events are organized through the Aladdin Catering & Conference Services, parking arrangements and any associated fees are coordinated with Public Safety as part of the services provided by that office.
Dependent upon the number of spaces required and the overall parking situation during the time frame in question, a specific number of parking spaces in a particular area (a parking lot, parking garage, etc.) may be reserved for VIP visitor parking with Presidential approval. Reserved parking is limited.
Open parking is available in all parking lots (not including the parking garage) for athletic events with the exception of any lot designated for restricted or special paid parking by the Athletic Department. Public Safety staff expenses are reimbursed by Athletics based on an actual cost basis.