The following section contains brief descriptions of the duties and responsibilities of various College officers and administrative structures. It also contains descriptions of the channels of communication available to administrative personnel and to the faculty. An organization chart is found on page v.
The President of each college under the governance of the Interim Governing Board is responsible to it through the Chancellor. Within the policies and regulations of the Board and of other State and Federal authorities and under the direction of the Chancellor, the President, as chief administrative officer, has general authority and responsibility for the institution and for keeping the Chancellor informed regarding the institution in a timely and appropriate manner.
The President is expected to demonstrate those leadership skills necessary for the vibrant, dynamic pursuit of the goals and objectives embodied in the mission of the institution. The President is also expected to understand the higher education needs of the institution's service region, work with the Interim Governing Board to develop proposals for meeting those needs, and provide leadership to foster cooperation between campus and community in fulfilling the institution's teaching, research, and public service responsibilities.
The President is expected to consult appropriately with faculty, students, classified staff, and administrators in discharging the responsibilities of office. The President is also expected to ensure that the policies, procedures, and actions of the Interim Governing Board are communicated to appropriate constituencies of the institution in a timely manner.
As the chief executive of the institution, the President is charged with the following specific responsibilities:
a. Exercising effective leadership in a joint effort to implement the mission of the institution, as delineated in role and scope statements approved by the Interim Governing Board.
b. Providing effective leadership and support for an academic program that is consistent with the institutional mission, the needs of those being served, sound standards of quality, and available resources.
c. Providing effective leadership and support for a program of student life that complements the academic program and recognizes the diverse interests and needs of the student body.
d. Developing a competent administrative organization and staff to ensure effective and efficient management of the institution.
e. Maintaining lawful, equitable, and efficient personnel programs, including appointment of qualified persons to the faculty and staff and promotion, retention or dismissal for cause of the same, with due regard for the best interests of higher education and the taxpayers of the State of West Virginia.
f. Recommending to the Interim Governing Board annual operating and capital budgets and other plans, financial and otherwise, for realizing the institutional mission, and providing sound management of the approved budgets and plans.
g. Under the coordination of the Chancellor, communicating the needs of higher education to the Governor, legislators, other State and local officials, and citizens of the State.
h. Interacting with appropriate external bodies to achieve the mission of the institution in a manner consistent with Interim Governing Boards' policy, statutory and regulatory provisions, and sound academic principles.
i. Undertaking assignments requested by the Interim Governing Board.
With regard to (e) above, the President of each college and university under the governance of the Interim Governing Board has final institutional-level authority and responsibility for every personnel action at his or her institution, with the exception of decision relating to (1) his or her own employment and compensation, and (2) appointments to Boards, when such appointments are reserved to the Interim Governing Board.
Each President is expected to consult appropriately within the campus community on personnel decisions, but shall retain ultimate authority for such decisions.
The Assistant to the President reports to the President. Broad duties include (1) establishing and developing an effective liaison between the President and other administrators and between the President and the faculty, and (2) assembling and publishing administrative policies. More specific duties and responsibilities include: (1) supervising the College's human resources; (2) supervising multicultural affairs; (3) administering directly all functions as assigned and indicated by the College organization chart; (4) serving as coordinator of administrative functions in matters involving personnel whose responsibilities are in different lines but who have joint duties; (5) budgeting Student Activity Funds; (6) developing the College calendar; (7) regulating and assigning College facilities; (8) organizing and maintaining the master calendar of College events; (9) directing the College's affirmative action program; (10) serving as the College's ADA/504 coordinator; and, (11) serving as the Director of Affirmative Action. The Director of Affirmative Action is directly responsible to the President to assist primarily in developing, implementing, and maintaining the Fairmont State College policy of equal opportunity and the procedures of the Affirmative Action Plan. The duties and responsibilities are: (1) to provide direct assistance to administrators, supervisors, and faculty in implementing the Equal Opportunity/Affirmative Action Plan; (2) to audit periodically the Fairmont State College job profile, employment, promotion and training practices, education programs, services, and activities as they relate to equal opportunity; (3) to assist in the distribution and communication of the Equal Opportunity Policy and Affirmative Action Plan; and (4) to perform other duties as required and assigned.
The Assistant to the President is a line position in regard to exercising responsibility for the areas defined by the organization chart. It is also a staff position in which the Assistant to the President may be delegated to act for the President and carry out various administrative functions.
The Provost and Vice President for Academic Affairs is the chief academic officer of the College and is directly responsible to the President. General duties involve the planning, coordination, and development of the institution's academic policies and programs. Specifically, the Provost and Vice President for Academic Affairs performs the following duties: (1) serves as presiding officer of the Academic Affairs Council, a group which includes all academic administrators and School chairpersons and which meets monthly to formulate academic policy; (2) directs the academic activities of School chairpersons and other academic administrative personnel; (3) formulates new programs and curricula in the academic area; (4) represents the College on the Academic Affairs Advisory Committee; (5) develops the academic course schedule each semester; (6) directs the publication of the College Catalog, the Faculty Handbook, and other appropriate publications of the College; (7) establishes and maintains an effective liaison with the Faculty Senate and implements the policies developed by the Senate and approved by the President of the College; (8) evaluates curriculum proposals before their consideration by the Curriculum Committee; (9) works cooperatively with the Vice Presidents for Student Affairs and Administration and Finance and the Provost for Community and Technical College on matters relating to broad College interests; (10) approves the budget for Schools and functions.
The Associate Provost is directly responsible to the Provost and Vice President for Academic Affairs and assists in the conduct of the academic functions of the College. Specific duties and responsibilities include supervision of the advising system and the preparation of academic publications. When necessary, the Associate Provost assumes responsibility for academic matters in the absence of the Provost and Vice President for Academic Affairs.
The Provost of the Community and Technical College reports directly to the President and is responsible for assuming leadership for the coordination, development and functioning of the community and technical college component of Fairmont State College. The Provost is responsible for oversight and development of community college academic programs in conjunction with the Provost/Vice President for Academic Affairs, and for the administration of the additional programs and services provided through the comprehensive community college mission. Specific duties include: 1) coordinates the associate degree programs with respective division chairpersons; 2) formulates new degree programs; 3) coordinates program review at the associate and certificate level; 4) recommends fiscal policies and expenditures for the community college; 5) oversees coordination of extended learning opportunities including off-campus programs, college courses for high school students, T.V. and satellite courses, business and industry courses, the Weekend College program, Lifelong Learners Program, continuing education activities, and community-based programming; 6) oversees the coordination of Office of Economic Development and workforce training; 7) oversees the coordination of the college's Learning Skills Center; 8) oversees the coordination of English as a Second Language Program and Advising for International Students; 9) administers vocational and federal grant programs; 10) chairs a regional workforce development consortium; and 11) serves on the State Board of Director's Community and Technical College Advisory Council.
Assistant Provost for the Community and Technical College reports to and assists the Provost for the Community and Technical College and assumes the responsibilities of the Provost in his/her absence. Assists in the oversight and development of community college credit and non-credit programs. Works closely with college faculty, school chairs and secondary school personnel. Specific duties include: 1) serves as primary liaison with eight county secondary school systems; 2) serves as institutional coordinator/state contact for Tech Prep Associate Degree Programs and for School to Work programming; 3) directs and develops articulation agreements and processes with secondary schools, vocational centers, approved training programs, and other colleges; 4) directs and develops degree programs under Occupational Development and Technical Studies designations; 5) coordinates a regional workforce development consortium; 6) assists in identifying regional training needs; 7) assists in the design, coordination and delivery of off-campus academic programs; 8) completes appropriate grant applications, compiles data and constructs reports; and 9) performs other duties as assigned by the Provost.
The Vice President for Administration and Finance reports to the President, conducts the various business affairs of the College and maintains all related financial records. Specific duties include: (1) supervising the operation of the Business Office; (2) processing payrolls, requisitions, transmittals and other financial documents; (3) procuring supplies; (4) participating in the preparation of budget documents; (5) preparing internal and external fiscal reports; (6) supervising the mail room service, the telephone switchboard service, and the duplicating and printing services; (7) directing operations for the Bookstore, the Student Center and the Dining Hall; and (8) being responsible for the operation of the physical plant and for matters related to capital improvements.
The Assistant Vice President for Administration and Finance reports to the Vice President for Administration and Finance and assists in all college matters relating to these two areas. Specific duties involve: (1) maintaining accounts and records pertaining to the financial position of the College; (2) administering the retirement and insurance programs for faculty and staff; (3) maintaining financial records for private and publicly funded programs and grants administered by the College; (4) directing the purchasing activities of the College; (5) supervising the Business Office staff; and (6) performing any other duties as assigned by the Vice President for Administration and Finance.
The Vice President for Enrollment Management and Student Affairs reports to the President and is actively involved and vitally interested in every facet of student affairs, providing both leadership and assistance to the staff in all student affairs activities. General duties include: (1) regulating all student services and directing the activities of all Student Affairs Officers; (2) developing and implementing student personnel policies in consultation with the Student Affairs staff; (3) providing an effective liaison between the student government and all administrative and academic offices. Specifically, the Vice President for Enrollment Management and Student Affairs performs the following duties: (1) chairs the Student Affairs staff meetings and serves as a member of the Academic Affairs Council; (2) supervises student recruitment, counseling, career services and placement activities, and child care services (jointly with Family and Consumer Sciences); (3) coordinates the student insurance program and student health services; (4) serves as the coordinator for student housing, student social activities and student government duties; (5) supervises all financial aid programs of the College; (6) assists with the implementation of the Freshmen Orientation Program, the Institutional Testing Program and services for disabled students; (7) initiates, implements and maintains all other student-related services that meet the positive needs of the student population; and (8) consults with the Vice President for Administration and Finance on matters related to food service and Student Center activities, and establishes appropriate committees for communicating on these matters.
The Vice President for Enrollment Management and Student Affairs is responsible for coordinating the efforts of offices involved with enrollment management issues, which include the Registrar, Director of Admissions, Director of Institutional Research, Director of Financial Aid, Director of Career Services, Director of Academic Advising, and Coordinator of Learning Skills.
The Associate Vice President for Student Affairs reports to the Vice President for Enrollment Management and Student Affairs and functions generally in every area of student affairs, assuming full responsibility for Student Affairs in the absence of the Vice President for Enrollment Management and Student Affairs.
The Vice Provost for Information Technology reports to the Provost and Vice President for Academic Affairs and is responsible for coordinating all aspects of technology across the campus. This includes: (1) directing the activities in all areas of Information Technology (including Computing Services, Library Services, Institutional Research, Media Services, User Services, Networking/Technical Services), (2) developing and implementing short and long-range strategic plans for Information Technology, (3) developing and overseeing all technology related budgets and fiscal plans, (4) developing and implementing policies and procedures related to the user and integration of Information Technology resources across the college, (5) representing the college in state-wide and other externally related technology activities, and (6) advising the President and other senior administration staff of the President's Council on matters related to technology.
The Vice President for Institutional Advancement reports to the President and is responsible for all operations relative to external fund development, including identification, cultivation, and solicitation of government and private sector funds for the College and its programs. The Vice President for Institutional Advancement works closely with faculty and administrators to identify, cultivate, and secure resources to support the academic needs of students and faculty, and also serves as the Executive Director of the Fairmont State College Foundation, Inc., a non-profit corporation authorized to raise private funds on behalf of the College. Because the Institutional Advancement Office is the fund-raising unit of the College, it should be kept informed of any fund-raising activity contemplated by other college personnel.
The Associate Vice President for Institutional Advancement has responsibility for maintaining scholarship donor accounts, fostering working relationships between Institutional Advancement and other FSC offices, and coordinating annual fund activities and operating support for the FSC Foundation and the College. The Associate Vice President for Institutional Advancement also coordinates legislative-relations activities and communication, and generally assists with the cultivation of friends and resources for Fairmont State College. As a member of campaign steering committees, the Associate Vice President for Institutional Advancement provides special support for capital campaign planning and implementation.
The Dean of Teacher Education reports to the Provost and Vice President for Academic Affairs and is responsible for implementing institutional policies for teacher education and for maintaining an effective liaison with all appropriate agencies of the West Virginia Department of Education. Specifically, the Dean of Teacher Education (1) implements policies for teacher education in all Schools, through the Office of the Provost and Vice President for Academic Affairs, and (2) maintains an effective liaison with the Faculty Senate, the College Curriculum Committee, and the public schools in all teacher education matters. Other important responsibilities of this position include: (1) serving as institutional representative to the State Advisory Council; (2) serving as institutional representative to the AACTE; (3) chairing the FSC/EPPAC; (4) directing the accreditation process in teacher education; (5) preparing catalog material for Teacher Education policies; (6) providing evaluations of transfer students; (7) supervising the certification process (licensure) of all teachers; (8) counseling senior education students; (9) advising in-service teachers; (10) interpreting and directing renewal programs; (11) developing institutional testing programs related to teacher education; (12) preparing reports for the West Virginia Department of Education; (13) coordinating institutional activities in teacher education which utilize the public schools; and (14) maintaining records of transfer students, graduating students, and in-service teachers.
The Dean of Teacher Education is a staff position which deals with assisting the Provost and Vice President for Academic Affairs in matters related to teacher education. It is also a line position in that there is a delegation of responsibility for supervision of teacher education and academic matters directly related to teacher education.
The Registrar reports to the Provost and Vice President for Academic Affairs and is responsible for: (1) the supervision of student records; (2) the administration of the registration process, and (3) the supervision of the Admissions Office. As the supervisor of student records, the Registrar: (1) evaluates prospective graduates in all programs other than teacher education and evaluates all students as they progress through the normal sequence of their academic curriculum; (2) maintains proper files which include all college and high school transcripts, grades of students, and other information which is or may be pertinent to academic considerations; (3) maintains records of potential students and furnishes the information to appropriate persons for recruitment purposes; (4) keeps special records of foreign students and evaluates their English proficiency, academic ability, and other factors determining their potential as students (an Annual Census of Foreign Students is sent each year to the Institute of International Education); (5) determines eligibility for graduation and provides for students participation in commencement; (6) supervises the recording of grades, including the approval of all grade changes; (7) evaluates credits from non-institutional sources, including CLEP; (8) provides transcripts to individuals or organizations as officially requested; (9) maintains academic records for athletes and makes necessary reports to assure eligibility; (10) makes reports which include information essential to the College or to the State and the Federal government as needed; (11) maintains correspondence as required for adequate communication with present, past, and future students, with parents, with school officials, and with all others whose interests concern the operation of the Registrar's Office; (12) determines residency status; (13) keeps special records and determines the appropriate classification for students in special categories because of the type of student assistance such as veterans, children of veterans, and social security recipients. As the administrator of the registration process, the Registrar coordinates the work of several other administrative officers to ensure the best possible procedure. The Registrar is a member of several committees, including the Admissions and Credits Committee, and is responsible for implementing all policies related to admission and registration.
Directors and Coordinators
The Director of the Academic Advising Center reports to the Associate Provost. Duties include: (1) provide academic advising services to all students who have not selected a degree program; (2) publish the Academic Advising Handbook; (3) change students' majors and/or minors; (4) provide student advising packets to all academic advisors; (5) provide advising workshops for faculty advisors and students; (6) coordinate the advisement of transfer and new students during summer registration; and (7) perform other advising duties as assigned by the Associate Provost.
The Director of Admissions is the principal admissions officer of the College. As such, the Director: (1) evaluates all transfer students; (2) readmits students who have been suspended; (3) disseminates information concerning admissions; (4) collects all forms pertinent to the student's initial enrollment in the College; and (5) notifies all potential students of their admission status.
The Director of Affirmative Action (See page 2, The Assistant to the President)
The Director of Alumni Relations reports to the Vice President for Institutional Advancement and is responsible for leading and building relationships with the college's alumni. Duties include: (1) providing leadership to the Alumni Association Board of Directors and other volunteers; (2) publishing an alumni newsletter; (3) developing and maintaining relationships with branch chapters; (4) organizing and managing the Alumni Relations Office; (5) advising the Student Alumni Council; (6) keeping a current address file of all alumni; (7) arranging all alumni-sponsored events both on and off campus; (8) providing assistance to the Fairmont State College Institutional Advancement Office in its fund-raising efforts by cultivating alumni good will and support; (9) working cooperatively with Institutional Advancement in assuring that all alumni are informed about the Foundation and its workings; (10) developing an alumni program that stimulates financial support; and (11) assisting the Institutional Advancement Office in its efforts related to private fund raising and alumni-donor cultivation.
The Director of Athletics is directly responsible to the President in matters of athletics. The Director is responsible for: (1) approving in advance expenditures of coaches and for ensuring the expenditures are within allocations for each sport; (2) making appropriate preparations for games, both at home and away; (3) supervising all related functions for these games; (4) supervising scheduling of games, arrangements for practices, and athletic publicity; (5) overseeing the work of the Sports Information Director; (6) working with the Assistant Vice President for Administration and Finance on ticket sales; (7) developing athletic policies, budgets, and schedules to be submitted to the Athletic Committee, which considers them and makes recommendations concerning them to the Athletic Director, and if necessary, to the President; (8) providing a cheerleaders' sponsor, who will coach them, make travel arrangements for them, accompany them on trips, and do whatever is necessary to ensure that they appear as worthy representatives of the College; (9) exercising leadership in crowd control at intercollegiate games; and (10) providing leadership for the coaches to assure that they project a desirable image of the College.
The Director is a member of the administrative staff and is thus required to pursue a course that ensures that the policies, objectives, and philosophy of the College in matters of athletics are of first priority. The Director's responsibilities in administering the academic program are those described under "The Role of the School Chairperson."
The Director of the Clarksburg Center reports to the Provost and Vice President for Academic Affairs and is responsible for developing and implementing the academic offerings in Clarksburg with the cooperation of the Provost for the Community and Technical College and the School chairpersons. The duties of the director include: (1) recommending all prospective personnel to be hired at the Center to department chairpersons and to the Provost and Vice President for Academic Affairs; (2) recommending all fiscal policies and expenditures of the Center; (3) coordinating short and long range plans for the Center; (4) developing academic and continuing education schedules for each semester; (5) coordinating the development of part-time faculty; (6) negotiating all contracts concerning classroom space, office space, services, and personnel; (7) coordinating the counseling of students in aspects of financial aid, academic programs, job opportunities, and services available to students through Student Affairs; (8) representing the Center on the Academic Affairs Council, the Community and Technical College Council, and other campus committees; (9) coordinating all media advertisements and public relations policies for the Center; (10) coordinating the registration procedures for the Center; (11) determining job descriptions for Center staff; and (12) supervising Center staff.
The Director of Computing Services reports to the Vice Provost for Information Technology and is responsible for campus information systems and central computing center operations. As such, the Director has responsibility for (1) all administrative information systems of the college, including maintaining existing and designing new applications as needed, (2) central computer center operations, including access procedures, data security and integrity, and central server hardware/software functioning, and (3) supervising and directing the activities of programming/technical staff in support of these functions.
The Manager of Information Services reports to the Vice Provost for Information Technology and is responsible for all User Services and support aspects of Information Technology. Specific areas of responsibility include (1) coordinating hardware and software support, (2) managing instructional computing labs, (3) coordinating support of residence hall networking, (4) providing end-user training and documentation, and (5) providing support services for faculty support staff and budgets for the User Services area.
The Director of Economic Development is responsible for providing leadership and coordination of economic development initiatives and workforce training in a nine-county service region. The Director reports to the Provost for the Community and Technical College. Specific responsibilities include: 1) serves as economic development liaison with business, industry, community and governmental agencies; 2) coordinates the delivery of workforce training; 3) facilitates a regional training network; 4) supervises a regional small business development center; 5) provides continuing education programming; 6) participates in strategic planning, environmental scanning, grant writing and special projects.
The Director of Institutional Research reports to the Provost and Vice President for Academic Affairs and supplies statistical information and reports to State and Federal agencies and serves as the Higher Education Central Office institutional representative for information. The office assists in providing data for institutional studies and special projects. The position is part-time, responsibility for which is assumed by another administrator.
The Director of Media Services reports to the Vice Provost for Information Technology and is responsible for the overall operation of Media Services and the direction of its staff. Duties include: (1) serves as the liaison person between Media Services and the Office of Information Technology; (2) coordinates the acquisition of educational videos to be used in the classroom; (3) develops and directs administrative policies which support the use of Media Services' facilities and services; (4) coordinates institutional photography services; and (5) coordinates the repair of college owned educational equipment.
The Director of Library Services reports to the Vice Provost for Information Technology and is responsible for the overall operation of the library. Specific duties include: (1) serving as the chief liaison officer between the library and the academic community; (2) coordinating the acquisition of library resources which support the College's curricula; (3) developing services which support the use of library resources; (4) establishing policies which regulate the internal operation of the library; (5) developing, with the advice of the Library Committee, policies which govern the use of all library resources and services; and (6) directing the activities of all professional and nonprofessional library personnel.
The Director of Human Resources reports to the Assistant to the President. Duties include coordinating, evaluating, planning, providing technical guidance, and developing appropriate control over: (1) classification policies, procedures, and practices; (2) salary administration policies, procedures, and practices; (3) recruitment and placement policies, procedures, and practices; (4) orientation, training, and staff development activities; (5) record systems, procedures, and data processing applicability to the human resources function; (6) coordination of and conducting the recruitment of personnel, including screening, testing, interviewing, and referrals; and (7) the Wellness Center Program. The Director of Human Resources is responsible for developing and implementing ongoing policies, programs, and procedures to foster an understanding of, and improvement in, management-supervisory-employee relations.
The Director of Physical Plant reports to the Vice President for Administration and Finance and manages all maintenance and improvements to the physical plant of the College. In this office, the Director (1) supervises all maintenance, custodial, and security personnel; (2) prepares specifications for and oversees all contractual maintenance projects; (3) coordinates the assigning of and upkeep to the College vehicles; (4) acts as liaison for the campus telephone system; (5) prepares recommendations for the priority budget on matters involving the physical plant; (6) supervises all fire prevention and fire safety projects; (7) inspects new construction to advise the Vice President for Administration and Finance ; and (8) oversees the warehousing and delivery of campus supplies.
The Director of Public Relations reports to the Vice President for Institutional Advancement and is responsible for College publicity and other assigned functions. Duties include: (1) generating publicity by maintaining contacts with the various units of the College; (2) developing contacts with state and local newspaper, radio, and television personnel to promote access to the media for College publicity; (3) organizing and implementing procedures in the Public Relations Office that will ensure that news items are disseminated to the media; (4) screening, approving, and distributing all news releases from the College; (5) organizing and managing the Public Relations Office; (6) contacting the media to inform them about special events at the College; (7) serving as College contact representative for the media; (8) hosting visiting reporters who cover College events; (9) assisting members of the media in arranging interviews or other news programs involving members of the College staff; (10) arranging for publicity pictures through the Media Services; and (11) overseeing marketing efforts for the College.
The Faculty Development Coordinator reports to the Provost and Vice President for Academic Affairs and is responsible for the faculty development program. Duties include such tasks as making arrangements for speakers, workshops, seminars, grants, external funding, and other educational opportunities. It is also the responsibility of the coordinator to disseminate information concerning sabbaticals, travel, and similar development possibilities, as well as to perform development duties as assigned by the Provost and Academic Vice President.
The Director of Multicultural Affairs reports to the Assistant to the President and is responsible for (1) providing support to under-represented groups on campus, including assessment and other functions designed to identify the psycho-social, academic, and other needs of minority students; (2) facilitating educational endeavors designed to assist majority and minority students to identify their commonalities and recognize, understand, respect, and value their differences; (3) working with various allies to incorporate diverse perspective into every facet of the institution, including admissions, hiring practices, administrative policies and procedures, academic curriculum, and co-curricular activities; (4) developing programs in support of the academic, cultural, and residential concerns of minority faculty, staff, and students; (5) implementing strategies to retain more minorities; and (6) developing programs, seminars and activities that promote cultural diversity and ethnic pluralism on campus.
The Director of English as a Second Language Program (ESL) and International Student Advisor reports directly to the Provost of the Community and Technical College and is responsible for all aspects of the intensive English program for pre-academic international students and credit-bearing ESL support courses for international students enrolled in academic programs. Duties include program design, administration and evaluation, faculty recruitment and supervision, budget preparation, and student recruitment. In addition, the Director teaches IEP classes, arranges and leads summer travel for ESL students, and assists with student visa, travel, housing, pre-arrival, adjustment, and academic problems.
The Coordinator for International Education reports directly to the Provost and Vice President for Academic Affairs. Duties include (1) developing and implementing a variety of international education programs for all students; (2) serving as a resource to faculty in internationalizing the curriculum; and (3) managing study abroad programs and faculty and student exchange programs.
The Student Affairs Counselors report to the Associate Vice President for Student Affairs. They provide direct services to students in matters relating to personal-social counseling, institutional testing, career counseling, placement, financial aid, student employment, housing and recruitment. They also act as social advisors for extra curricular organizations such as Student Government, fraternities and sororities, and other clubs.
The Administrative Officers are responsible to the President or the Assistant to the President, or the Provost and Vice President for Academic Affairs, or the Provost of the Community and Technical College, or the Vice President for Enrollment Management and Student Affairs, depending on the nature of the administrative matter. For example, they report to the Assistant to the President on office administration.
Administrative Officers have the authority to regulate the performance of staff members within their offices and they may influence administrative policy through the Faculty Senate.
School Chairpersons are responsible to the Provost and Vice President for Academic Affairs for implementing academic policies. They coordinate associate degree programs with the Provost for the Community and Technical College. They have authority to supervise the academic functions of faculty members within their Schools. They have an opportunity to influence academic policy through the Academic Affairs Council and the Faculty Senate. The duties of the School chairpersons include: (1) contacting, interviewing, and recommending new personnel for appointment in the School; (2) recommending promotions, salary raises, and tenure for School faculty; (3) assigning School faculty to classes, taking into consideration their specialization and abilities, as well as the needs of the College, in arriving at a balanced schedule; (4) evaluating the quality of teaching being done by School faculty, by using methods such as occasional visits to the classes of new personnel with their permission, reviewing with new instructors the work which they are expected to cover, establishing criteria for good teaching in the School and discussing these criteria with the faculty; (5) consulting with their faculty members and reporting to the Provost and Vice President for Academic Affairs before decisions are made on major School matters; (6) supervising all expenditures of the School budget; and (7) ensuring that substitute teachers are provided for the classes of absent faculty members. School chairpersons have no specific term of office. Their tenure in office will be determined by the President of the College.
The Chief of Campus Safety and Police reports to the Vice President for Administration and Finance and is responsible for the security of persons and property on the campus. Specific duties include: (1) supervising members of the security force; (2) protecting persons and property on campus; (3) enforcing all traffic and parking regulations on campus; (4) cooperating with the Vice President for Enrollment Management and Student Affairs and the staff in dealing with traffic and security problems with students; (5) investigating acts of vandalism on campus; and (6) cooperating with civil authorities when they investigate matters which involve the College.
Individual faculty members are responsible directly to the School chairpersons for standards of excellence and performance. They have authority to influence academic policies through School chairpersons and representatives in the Faculty Senate.
Faculty Communication Channels
Requests from faculty members should be presented first to the School chairpersons, then, if necessary, to the appropriate administrative officer, and finally, if necessary, to the President.
The Faculty Senate represents the College faculty and has the authority and responsibilities described in the Faculty Constitution.
Faculty Senate Committees
Committees originate and function as described in the Faculty Constitution.
Advisory Council of Faculty
The Faculty elects one of its members to serve a two-year term as a liaison between the Faculty and the State Advisory Council of Faculty. This Council provides the Governing Board with advisory assistance by representing the respective campus view of the faculties on matters of statewide concern, continuing communication, and coordinating the competencies of the various institutions for the advancement of higher education in West Virginia.