Reasons for Exemption

Although we review each exemption request on a case-by-case basis, we do offer a few guidelines for our most common exemptions.  While meeting one of these examples does not guarantee an exemption, it is a great place to start.  Most requests that do not meet at least one of our five guidelines are denied, but you are welcome to submit them for review if the situation is outside of our usual consideration.  Each exemption request

  1. Living with a legal guardian within 50 miles of campus

    Submit a signed affidavit from the parent or guardian that contains the following: The parent's name, the student's name, the full address, and the parent's signature. Be aware that this does NOT include living arrangements with someone other than a legal parent or guardian, nor living independently. A signed lease will not suffice for evidence for this claim. Also be aware that we will determine whether the location is within 50 miles based upon estimated average travel time, which may cause our distance to differ from other estimates.

  2.  Twenty-One (21) years of age or more

    Submit a copy of your driver's license, birth certificate, or other federal/state ID with printed date of birth. This may be faxed or e-mailed as a scan.

  3. Married or living with a partner

    Submit a copy of your marriage license or other validation. This may be faxed or e-mailed as a scan.

  4. Single parent with custody of child(ren)

    Include a copy of the child's birth certificate and documentation that indicates the child's permanent address matches the parent's. This may be faxed or e-mailed as a scan.

  5. Documented medical circumstance which we cannot accommodate

    Include a letter from a physician's office with physician's verification on official letterhead. Be aware that we will make every effort to accommodate many circumstances, and our Disability Services Office should be made aware of any additional facilities or services to help accommodate you.

Other exemption requests can be submitted with evidence requested by our office staff.  We attempt to keep options open for what sort of evidence can be submitted with an exemption request, but the final burden of proof lies with the student.  We will attempt to contact the student if we believe more evidence is necessary to make an informed decision.  Insufficient evidence is reason enough for an exemption to be denied, and our office staff are not accountable for ensuring that sufficient evidence is submitted.  

Finally, be aware that some circumstances are not sufficient for an exemption to be granted, regardless of the evidence.  Although this is not an exhaustive list, here are some of our most common examples:

  1. Financial Reasons

    We do not provide exemptions due to any financial situation or change in situation. We recommend considering all costs of attendance carefully before selecting an institution, and encourage students to speak with our Financial Aid Office regularly to fully understand their unique financial considerations.

  2. Roommate Concerns

    While we always encourage students to resolve conflicts as a means to personal growth, we also offer several services to resolve and prevent disatisfaction with roommates. Moreover, we do not offer exemptions because of concerns regarding race, sex, religion, age, national origin or handicap, as identified and defined by law.

  3.  Room Preference

    When applying for housing, we attempt to keep open communication in regards to room availability and openings. As such, we do not offer exemptions due to unsatisfactory room selection options. We always recommend that a student apply as soon as possible for housing in order to avoid filled rooms.

Process for Exemption

There are exceptions to our normal residency policy, and students who meet the below criteria may be considered exempt from their housing requirements.  Applying for an exemption is easy!  Exemption paperwork may be printed from here or picked up from our central housing office, and may be returned in person, by e-mail, by fax, or by mail as soon as is convenient.  This paperwork should be returned with any evidence to support your exemption claim, or additional paperwork requested by our department.  The specific evidence required for most exemptions is listed a little further down.  However, before applying for an exemption, there are a few things you should know:

  • Exemptions may only be granted before the online housing application has been completed.  Once we have received the signed lease agreement and $200 security deposit, exemptions cannot be requested.
  • Exemptions must be submitted more than thirty (30) days before the first day of classes.  Any exemptions submitted after that time will not be considered.  
  • Exemptions may be denied.  Please complete the exemption paperwork as soon as possible, as you will need to complete your housing application if your exemption request does not meet our standards.
  • Exemptions are reviewed on a case-by-case basis.  There are many factors we consider when granting exemptions, and we treat each exemption request individually, even if submitted together.
  • Exemption decisions are final.  If your reason for exemption changes, please submit a new exemption request.  We do not revisit exemptions after a decision has been made.  

Contact Info

Office of Residence Life
Turley Student Services Center
Room 303J
1201 Locust Avenue
Fairmont, WV 26554

Available 8AM - 4PM
Monday - Friday

PHONE: (304) 367-4216
FAX: (304) 367-4789
E-MAIL: reslife@FairmontState.edu