Campus Assessment, Response, and Evaluation (CARE) Team

Core Members:

  • VP of Student Affairs/Services
  • Judicial Affairs/Housing Director/Student Conduct Officer
  • Counseling Center Director/ADA
  • Campus PD
  • Faculty Representative/Provost Office
  • Other members as appropriate to situation (Communications, Title IX, HR, etc.)

Name of Team:

Campus Assessment, Response, and Evaluation Team (CARE)

Mission Statement:

The CARE team is committed to improving community safety through a proactive, collaborative, coordinated, objective, and thoughtful approach to the prevention, identification, assessment, intervention, and management of situations that pose, or may reasonably pose, a threat to the safety and well-being of the campus community.

Scope/Objectives:

  • Gathering information about situations/persons of concern.  Focus is on threats with the potential to become violent (as is the case with threat assessment teams).  This may also expand to include behaviors by others on or off campus, besides students.
  • Assessing the information about each case in a systematic way to determine the most effective response for that particular person and situation.
  • Defining the plan/response to address the needs of both the individual and the safety of the community. The plan should consider specifics about who, when, where, and how the response will occur.
  • Implementing /facilitating the response in a way that de-escalates a potential crisis, reduces or removes threats, and attends to the needs of the individual who is demonstrating disturbed and/or disturbing behavior.  The team itself acts in an advisory and coordinating role.
  • Monitoring the disposition of the case to gauge whether any additional follow-up is needed, whether the response was effective, and what lessons may be learned for future cases, especially in terms of implications for school policies and procedures.

The dual purpose of housing these functions under one team’s purview is:

  • To prevent any particular instance of disturbed or disturbing behavior from falling through the organizational cracks; and
  • To connect disparate (and therefore seemingly innocuous or less troubling) pieces of information that may indicate a more serious or acute problem, in the hope of preventing a dangerous or critical outcome or event.

Procedures

  1. The team will be notified about the situation/person of concern by one or more of the following avenues:
    • Web form on CARE team website (the web form should always be completed to keep a record)
    • Email, phone call, in person communication by a concerned member of the community
    • Residence Life/ Judicial Affairs
  2. Team will convene either in-person or via web conferencing to answer the following questions:
    • What is the behavior?
    • Where is the behavior occurring?
    • Which (if any) policies are being broken?
    • How does the behavior affect the community?
    • Is the identified student/person in imminent danger or an imminent danger to the community?
    • Are there any past documented incidents/behaviors?
    • Were there any prior interventions? 
    • What do we know about the student’s academic (or job) performance or mental health history?
    • Is there a documented disability?
    • What are the ethical/legal issues (Confidentiality, ADA)?
    • What other information is needed?
    • What are the response options?
  3. Team will determine appropriate intervention and how it is to be executed (specific responsibilities assigned to specific members).
  4. Team will monitor outcome of intervention/disposition (reconvene within a certain time frame).
  5. Team will document and keep record of procedures.

CareTeam Information Flow Chart