Purchase Process

Purchasing Procedures for Computer Related Items

Computer related items include all computer hardware, software, projectors, and peripherals.  These items must be purchased through the IT Teaching and Learning Commons with IT approval. You may not purchase these items on your PCard.

The purchase of printers is handled on a case by case basis and must go through the IT Teaching and Learning Commons.

  1. Provide the detailed specs and a preferred vendor (if known) for the desired purchase to the TLC.  You may do this by email at help@fairmontstate.edu or by phone (4810 option 3).  The IT TLC will assist you in obtaining a quote for the desired item(s) that you want to purchase.  The IT TLC will assign a Request Number to your order so that the purchase can be tracked throughout the ordering process.
  2. After IT obtains the quote, the TLC will provide you the quote and request a Purchase Authorization Form.  Complete all of the information on the form. The Purchase Authorization Form must include the Fund and Organization number of the budget to which the purchase will be charged. It must also be signed by the Fund Manager of that budget. Typing the fund manager’s name is not acceptable.
  3. Submit completed Purchase Authorization to Tina Malcomb, CH 129, or to the TLC in 126 Library. The TLC will complete the purchasing process. You may also mail a paper copy to the TLC or scan and email a digital copy. We will not accept email authorization in lieu of the Purchase Authorization form. These forms cannot be submitted directly to Tina Malcomb or IT unless you have completed Steps 1 and 2 as detailed above.