Goal 7 Breakout

Wed, 06/05/2013 - 12:10 -- sewm02

Goal 7 Breakout

Return to Stakeholders Conference

Goal 7 Breakout Questions from Strategic Planning Stakeholders Conference


1. Action step two calls for a faculty/staff gathering space to foster a sense of community and shared mission. In Year One, the Falcon Center Board room was identified as this gathering space, with the hours of 11 to 1 each weekday dedicated to availability for faculty and staff. The hours were expanded this year to 10 to 2. Anecdotal evidence indicates this space is not being widely used by faculty and staff. What recommendations do stakeholders have regarding a dedicated space for this purpose? Should the Falcon Center Board Room continue to be used as such a space, and if so, what could be done to increase usage?

2. Action step two also called for the establishment of a tradition of celebrating group achievements. What ideas do you have for accomplishing this action step?

3. Action step three called for the development of policies that enable job flexibility. The Board of Governors now has in place a job flexibility policy that predominantly impacts staff. Last year the Faculty Welfare Committee did not indicate great interest in pursuing additional policies for faculty. This year an expanded Ad Hoc committee has also had difficulty in gaining any traction. Is there sufficient interest in this step at this time?

4. Action step five calls for the establishment of a technology innovations award program. This step has also not gained traction. Do you think this step remains relevant, and if so, what ideas do you have for moving this step forward?

 

Table 1


Question 1

Question 2

Question 3

General Comments

Change of time-line is important … move year 2 to year 3 and adjust priorities and remove those that aren’t on the radar screen …

More localized/departmental level gatherings … more collegial interaction …

Adjust expectations of participation levels …

Take some brown-bags to off-campus sites occasionally … feeling of be left out

Promotion of activities ….

How to revisit items that are no longer relevant and off the year x action steps.

 

Table 2


Question 1

Not being used. Discontinue use; better usage for Board Room.

Question 2

Question 3

Not a high priority; little interest.

Question 4

Eliminate this action step.

General Comments

Some data is already there; faculty already report lots of this as a part of faculty development activities; continue with this and add additional pockets of data. New faculty could possibly be given additional funding to attend conferences. Timeline might need to be adjusted some to be able to meet some of the initiatives.

 

Table 3


Question 1

Not sure if it is really needed – it is more productive for the staff and faculty to interact with students in the dining hall; did not really meet the needs of faculty lounges It would be nice for different areas to host socials, invite community partners and host at various hours; something like business after hours

Question 2

When achievements occur, recognize the groups for example Women’s Basketball Team state champs, debate team, nursing department success – possibly with small receptions.

Question 3

This is hard to address without additional information. Do they mean job sharing? Need to go back to faculty senate again before eliminated.

Question 4

Not really relevant

General Comments

Incorporate all goals that have not been met into future timelines

 

Table 4


Question 1

Question 2

Question 3

Question 4

General Comments

 

Table 5


Question 1

Question 2

Question 3

Question 4

General Comments

Job flexibility..4 day to 5 day work week This goal is seen as perhaps not as critical as others at this time Maybe we need to redefine what we mean by job flexibility. Increase budget for staff development

 

Table 6


Question 1

I don’t come up here unless there is an activity; I am too lazy. If it is not convenient, legislating it is not going to make it so. What people really want is a room in their own building. Limited time to come to the Falcon Center Partnering of departments to have lunch together to foster more collegial relationships.

Question 2

Traditions are about history. As we are increasing with adjunct history, we do not see students coming back to see their favorite faculty member or someone who has touched their lives. What do we do well and rejoice around that.

Traditions grow out of the community, not vice-versa.

Identify the traditions we are losing. Standing ovation for Boram Award winners.

Faculty address at the opening convocation for students.

Business decisions impact community, sometimes adversely.

Campus picnics are traditions.

There are some sports traditions that we are missing out on, including homecoming.

Question 3

Sounds like we don’t need to do it. Staff does need it. Staff should be able to flex their time so long as what needs to be done is done. Faculty need to be available during the summer, but faculty do not earn time for that.

Question 4

General Comments

 

Table 7


Question 1

Pick a place much brighter even outside when the weather permits.

Question 2

Unsure of what is being asked.

Question 3

Job flexibility? Not enough information.

Question 4

Yes, it remains relevant but not sure of what steps to take.

General Comments

 

Table 8


Question 1

Question 2

Question 3

Question 4

General Comments

 

Table 9


Question 1

Question 2

Question 3

Question 4

General Comments

Increase online offerings.

Part of the reason why people haven’t been using the Board Room to gather is that they don’t know about it or that they don’t have time to go there at lunch time. Need to help build a sense of community. In the old dining hall people did use the side rooms to gather. Look at creating lounge/gathering spaces in off campus locations and in academic buildings, not just in the Falcon Center. Publicize Board Room’s availability.

The technology innovations award program isn’t really relevant and would be hard to implement. Put more into training on technology instead, for example how to use the Wiki and its benefits.

People appreciate an “attaboy, you’re doing a good job.”

 

Table 10


Question 1

Question 2

Question 3

Question 4

General Comments

  • Sense of community is important, but you can’t force it.
  • What about an anonymous vehicle to vent, helps folks realize that they are not the only one, also it provides information for taking action to fix. Need a spot (online or other) for faculty-staff to vent/suggest – helps create shared sense of purpose – then address the issues that arise in a timely manner.
  • Monthly lunch with the president, move to different places. Have different buildings host events each month.
  • Need to move gathering space around
  • Might need another “no class time” TR at 12:30 is booked
  • Meetings and institutional schedules are not coordinated to allow for ‘community time’
  • Send out a survey to determine if the flexibility issue should be dropped. Need to define what is meant by flexibility. This issue has not gotten traction in faculty welfare because it is viewed by some as a way to reduce full time faculty. (this is not what was proposed). Another possibility is that those who were most interested in job flexibility (ie reduced teaching load for reduced pay) figured out a way to make it happen (see Department of Biology, Chemistry and Geosicence) and the flexibility issue is not of interest to the larger faculty.
  • Stakeholders identified at least two issues that seemed important:
    • Faculty leave for illness
    • Finding jobs for both spouses – upon recruitment?
    • Driven by need for competitive advantage to attract good people
    • System cannot think outside the box of one person/one benefit or 2 persons for 2 different departments (Steven Roof indicated that they’ve figured out how to do it in his department)
  • Technology award program, great idea, but we have no idea what the starting point is, how can we measure saved time when we don’t know the time it takes to do the process in the first place. This should be kept and criteria established to move the idea forward (the original plan was to create the program, as near as we can tell, nothing has been created. Stakeholders suggested a small reward for idea or process that saves money – corporate participants agreed that this is important and that we shouldn’t drop this item – this works well in their world
    • Institution must have a baseline to measure this against – no goals or metrics – need to establish this first
  • Need to educate on benefits better – more formally, less individually-driven
  • Finding and retaining quality adjuncts is related to remuneration – currently not enough money for adjunct work
  • New a more formalized mentoring system for new faculty and staff.
    • This is a retention issue
    • This is better now for adjuncts
    • Need a “Train the Mentor” program

Revised time line:

“I think they should sucked it up and kept to task”

 

Table 11


Question 1

They should have a display case of maybe an employee of the month or an employee who has done something extraordinary. Have something professors can view and get to know other employees on a friendship basis such as students do in many other buildings. Teachers need more flexibility and time to meet and greet other professors such as a specific time of the day a few times a week. A space utilization project find a place with windows where They can see outside in a more comfortable atmosphere rather than in a room with no windows

Question 2

Share what each professor is doing on Wikki or through emails. Have a popup on the front page of Fairmont state’s homepage showing what student or teacher has accomplished that day or week.

Question 3

Staffs are covered by the policies that already exist. Too many guidelines can keep you restricted fewer but more specific guidelines are needed. The problem is not necessary.

Question 4

Establish and area where this process can be moved forward. Find funds outside the University that can be used to help the University.

General Comments

 

Table 12


Question 1

Yes, it should be continued to be used – the problem is finding the time to meet there.

Need to survey faculty/staff - do they truly want dedicated space, and why? Can get tally of Boardroom use in an anonymous fashion with check-off for using room on given day.

Question 2

Coordinating with different groups on campus – perhaps someone in student affairs should attend student org meetings, perhaps someone in administration should visit committee meetings, etc.

Need to explore what is ongoing by way of flexible time for staff, waht will work for faculty - what will state permit? HEPC policy?

Question 3

Yes, there definitely needs to be more flexibility to allow faculty time to complete research and other academically appropriate activities. In addition, the office hour structure needs to be reassessed and needs to reflect the needs of the faculty and students.

Question 4

Yes, there is a lot of benefit to the use of technology and it should be examined and rewarded. Part of the benefit of this process is communicating to others what is possible.

General Comments

Review of Action Steps: http://www.fairmontstate.edu/fsuwiki/goal-7-breakout Reports by Jack Kirby (Implementation) and Sarah Hensley (Audit) Some of the items that were identified were viewed as things outside of the scope of Fairmont State.

 

Table 13


Question 1

Question 2

Question 3

Question 4

General Comments

Offer awards at key years—e.g., 5 year, 10, etc., for faculty Do the above across the board for all employees Kudos page More support for new employee mentoring New employee meeting place to Engineering lobby or Turley Center Develop a strategy that “less is more.” Faculty need to be involved in the process in deciding what possible for faculty.

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