What are the fringe benefit rates?

Faculty & Staff (academic year): 14.58% of salary (Includes 6% TIAA-CREF, 7.65% FICCA and 0.93% unemployment insurance), PLUS prorated portion of Medical Insurance at family rate of $705/month and PEIA Basic Life @ $5.64/month. (For example, if a faculty member is buying out 50% of his or her teaching load during the academic year, the health care benefit costs that must be paid by the grant would be $705.00 x 6 months)

Faculty & Staff (summer pay): 14.58% (no health care insurance costs need to be included)

Students: 7.65%

What is the Facilities and Administrative Cost Rate (Indirect Cost Rate)?

53.5 % of Salaries, Wages and Benefits Only for On-Campus Sponsored Programs

20.0 % of Salaries, Wages and Benefits Only for Off-Campus Sponsored Programs

What are the Congressional and Senate districts' numbers for Fairmont State University?

Congressional District:      1st
WV State House District:  43rd
WV State Senate District: 13th

How much should I pay my students (graduate & undergraduate)?

The Dean of your respective college/school can best answer this question, as different schools and disciplines may pay different rates dependent upon the project. You can pay any reasonable amount that is greater than what is paid regular student employees of the University.

Do I need to submit letters of collaboration when submitting a preliminary proposal?

Yes. The letters are necessary at the time of the preliminary proposal submission as you are committing another institution or person to work on your program, unless otherwise stated in the program guidelines.

How much do I pay a consultant?

A consultant should be paid on the basis of their history of consultancy fees noting that there is a federal cap of $521.00 per day for a federally funded grant.

Where at the university can I get cost-sharing for my proposal?

The place to start when requesting cost-sharing is at the Dean level, followed by the Provost. Under normal circumstances, cost-sharing should not be included in your budget unless specifically required by the granting agency. Historically, it is a complicated process to administer properly, and it does not increase the likelihood of a proposal being funded.

How do I list other Fairmont State University faculty on grants if they are not a co-PI?

They may be listed by name and department with pertinent percentage of time. External agencies have different designations for such participants. For example, the NSF refers to them as Senior Personnel.

What are the Federal ID (Tax Exempt) and DUNS Numbers for Fairmont State University?

Fairmont State Federal ID (Tax Exempt) Number: 55-6000778
DUNS Number: 627022288

What items may be listed as MATCH or COST SHARE?

The main areas of cost sharing are equipment, personnel or travel. All of these items must be documented from a grant’s inception in order to utilize proper accounting procedures and ensure compliance with federal regulations. All cost sharing is subject to institutional approval.

How do I contact the Office of Research?

Office of Research

Phone: (304) 367-4098
Fax: (304) 367-4959
E-mail: pmason@fairmontstate.edu; sshriver@fairmontstate.edu

What is Fairmont State’s Federal-Wide Assurance (FWA) number?

FWA 00009410

My grant is ending and I would like to transfer remaining funds to a miscellaneous account. What do I need to do?

You must contact the Office of Research before you expend any funds for unapproved, non-budgeted purposes. Any remaining funds are normally returned to the granting agency unless specific approval is given to FSU by the granting agency, in writing. Depending upon the Sponsor and conditions of the grant/contract, it may be possible to utilize unspent monies in a very limited manner.

My grant calls for a subcontract to be prepared. How do I go about it?

The PI must provide the following information to the Office of Research:

1. The grant account number for the project
2. The name of the entity which Fairmont State University is subcontracting
3. The statement of work for the subcontractor
4. The budget for the subcontractor
5. The period of performance for the subcontract
6. The name, address, telephone, fax and email address for the subcontractors: PI and contract administrator
7. How the subcontractor is to invoice Fairmont State University: Monthly, quarterly, by a set schedule (provide the schedule dates for invoicing); pursuant to a deliverables schedule (if via a deliverables schedule, please provide that schedule).
8. The name and address of the person to whom we should send the subcontract for signing (if different than the contract person).