FAIRMONT STATE COLLEGE POLICIES & PROCEDURES















NO. 31





GUIDELINES FOR PAYROLL DEDUCTIONS





Revised August 1994









In order for a payroll deduction--other than those mandated by law--to be initiated and implemented by Fairmont State College for the benefit of faculty and/or staff, it must meet the following criteria:



1. Provide group benefits that would not be available on an individual basis without payroll deduction.



2. Be favored by at least 10% of those persons who may directly benefit from the deduction. The degree of interest/commitment, as well as the names of those faculty/staff who wish to have the deduction, will be procured by a formal survey conducted by an appropriate academic/administrative committee.



3. Include a formal, signed commitment to enroll in the program by at least 10% of the persons who may directly benefit from the program.



4. Be mechanically possible to process within the limitations of the college accounting system.



5. Be cost beneficial to the college (e.g. does not require an inordinate amount of staff time, computer time, etc., to initiate and administer the deduction[s]). This will be determined by the Vice President for Finance and Administration. The findings and recommendations will be in written form and forwarded to the respective committee conducting the survey.



Steps in the process from initiation to approval of any proposal are:

1. Indication of an original idea by an employee will be presented to respective academic/administrative unit (e.g. division, maintenance workers, etc.) for initial reaction(s).



2. After discussion and consideration by academic/administrative unit, a study is recommended by the unit to the Faculty Senate and/or Classified Staff Council.



3. The Faculty Senate and/or Classified Staff Council will commission an appropriate committee (e.g. faculty welfare) to conduct a survey.



4. While conducting the survey to determine interest and obtain commitments, the committee will seek recommendations from the Vice President for Finance and Administration.



5. With recommendations and required number of commitments, the committee will prepare a final proposal and present it to the Faculty Senate and/or Classified Staff Council.



6. The Faculty Senate and/or Classified Staff Council will discuss and give final approval of the proposal and then send it to the President of the College.



7. The President will determine final action to be taken.